As revised and agreed at the 2009 Annual General Meeting

1. NAME

1.1 The name of the Society shall be the “G SCALE SOCIETY KENT”, hereafter referred to as “The Society”.

2. OBJECTIVES

2.1 The Object of the Society shall be to promote interest in, including modelling and running of, railways in G Scale (45 mm track gauge) in Kent.

3. POWERS

3.1 The Society may publish a newsletter, organise meetings, exhibitions and workshops, arrange for the Society’s representation at other events and undertake such other activities as are conducive to furthering its object.

4. MEMBERSHIP

4.1 Membership of the Society shall be open to anyone who has an interest in G Scale, whose postal address is in the county of Kent. All Members of the G SCALE SOCIETY living in the County of Kent, are automatically considered members. Those that are not members of the G SCALE SOCIETY should be encouraged to join or be required to pay an annual subscription of £5 to this Society.

4.2 Honorary Membership of the Society may also be conferred by the Committee, at its discretion, on other persons who assist the Society in its activities.

5 COMMITTEE

5.1. A Committee, consisting of a Chairperson, a Secretary to the Committee, a Treasurer and no more than six other persons, shall be elected annually by the Members at the Annual General Meeting of the Society, to organise and control the activities and finances of the Society. The term of office of all such committee members shall be renewable by election without limitation. A quorum shall be 50% of those elected at the Annual General Meeting.

6. VACANCIES

6.1. The Committee shall have the power to fill any vacancies occurring during its year of office. Persons filling such vacancies shall be subject to election at the next following Annual General Meeting.

7. CO-OPTION

7.1 The Committee may co-opt additional members for specific purposes.

8. CONDUCT OF BUSINESS

8.1 The Committee shall conduct its business by holding meetings or by other appropriate means.

8.2 Decisions of the Committee made at meetings shall require a majority of the members present. In the event of an equality of votes, the Chairperson shall have a casting vote.

8.3 The Committee may make decisions by e-mail, or correspondence, in such cases a majority of the members of the Committee shall be required to agree to any proposal.

8.4 The Committee may appoint sub-committees for specific purposes and shall lay down the rules, procedures and terms of office for any such sub- committees.

8.5 The Committee shall have the authority to make rules regarding the operating and safe-keeping of the Society’s equipment.

9. FINANCES

9.1 The Treasurer shall be responsible for the Society’s funds and shall keep such books of account as are necessary to record the income and expenditure and to give a true position of the finances of the Society.

9.2 The Society’s financial year shall run from 1st November to 31st October each year.

9.3 The Committee shall arrange for an annual audit of the accounts before presentation to the Annual General Meeting.

10. ANNUAL GENERAL MEETING

10.1 An Annual General Meeting shall be held on a convenient date each year, within the first three months from the end of the financial year.

10.2 A notice shall be sent to all Members of the Society by post or E mail at least fourteen days prior to the Annual General Meeting. Such notice shall include details of the date, time and venue of the meeting, together with an agenda and the statement of accounts.

10.3. Decisions at the Annual General Meeting shall be taken by majority vote of the Members present. There shall be no voting by proxy. In the event of an equality of votes the person chairing the meeting shall exercise a casting vote.

11. EXTRAORDINARY GENERAL MEETING

11.1 An Extraordinary General Meeting shall be held if no fewer than six Members of the Society request in writing such a meeting.

11.2 The date of an Extraordinary General Meeting shall be decided by the Committee and shall be held as soon as possible after the request has been received.

11.3 The notice convening an Extraordinary General Meeting shall be sent to all Members of The Society by post or Email at least fourteen days prior to the meeting, together with an agenda and the names of those requesting the meeting.

11.4 Decisions at an Extraordinary General Meeting shall be taken by majority vote of the Members present. There shall be no voting by proxy. In the event of an equality of votes the person chairing the meeting shall exercise a casting vote.

12. DISSOLUTION

12.1 Dissolution of the Society must be decided by a majority vote of the Members present at an Annual or Extraordinary General Meeting of the Society, convened for that purpose.

12.2 In the event of the dissolution of the Society, the Committee shall be responsible for donating all funds, assets and equipment held by the group to an organisation with similar interests and objectives.

12.3 Should the debts and liabilities of the Society exceed assets at the time of dissolution then the balance outstanding will be met on equal shares by those persons who are members of the Society at the time of dissolution.

13. CHANGES TO THE RULES

13.1 Amendments and additions to these rules may be made only at an Annual or Extraordinary General Meeting of the Society.

13.2. Any proposal for amendment or addition to these rules shall be included in the agenda of the General Meeting, together with the reason for the proposal and, if it is to amend or replace an existing rule, the text of that rule.